How to Conduct a Borad Meeting Online
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Online meetings aren’t the same as meetings in person however they offer greater flexibility for participants, and are also easier to monitor. But they also require a higher level of proper conduct on the board, and have their own particular problems. Here are some best practices to adhere to:
If possible, start the meeting with a video of all present to establish a connection in person with remote participants right from the beginning. This will make it easier to avoid confusion when dealing with issues or questions. It’s also an excellent idea to add the agenda at the beginning of the meeting, and encourage attendees to comment or ask questions throughout the discussion.
Make sure that the audio and video equipment is prepared before the meeting begins, and test all cameras to ensure they’re functioning properly. Directors should also dress professionally and have camera gear on and close any tabs that might be distracting, and avoiding the glare of windows and other http://www.boardonlinemeeting.net/5-steps-to-help-your-business-reach-short-term-financial-goals potential distractions. It’s also recommended for directors to disable their microphones when they’re not speaking and to use the meeting’s chat feature to inform the moderator whenever they need to leave of the video.
If the board has a secure board management software with voting/polling features, it’s easy to incorporate the opinions of every member into decisions and help everyone feel that their input is valuable. It’s an excellent idea if the chair or other officers take the time to remind everyone of any post-meeting actions, such as making a board survey or collecting electronic signatures.